Student Records Policies

Privacy of Student Records

UCSC Extension's Registrar is responsible for maintaining Extension's student records. Any questions regarding records should be addressed to the Registrar’s Office in writing, at 3175 Bowers Avenue, Santa Clara CA 95054.

Policies governing the disclosure of information from student records, specifically the Federal Family Educational Rights and Privacy Act of 1974 and the University of California Policies Applying to the Disclosure of Information from Student Records, are available at our office in Santa Clara. The full text of the federal law is available at the Student Affairs Office, located at 245 Hahn Student Services on the UCSC Campus, (831) 459-4446.

Retention of Student Records

Retention Policy
The Records Office maintains a permanent record of academic work completed by each student. Support documents for the academic record are kept for one year.

We strongly advise that you carefully review your academic record quarterly. Discrepancies in your academic record should be reported to the Records Office immediately. After one year, it is assumed that you accept the accuracy of your academic record, and supporting source documents may be destroyed.

Social Security Number Policies

The University is required by federal law to request your Social Security Number or Individual Tax Identification Number and report your SSN or ITIN and other pertinent information to the Internal Revenue Service pursuant to the reporting requirements imposed by the Taxpayer Relief Act of 1997. The University may also use the SSN or ITIN you provide to verify your identity. This notification is provided to you as required by the Federal Privacy Act of of 1974.