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Grading and Credits Policy
The following information can be located under each course title in the catalog: the academic number (usually preceded by the letter X), the discipline in which credit is granted, and the quarter-unit value of the course.
Course numbers are classified as follows
|300-399:||Professional courses in Education|
|400-499:||Professional courses in other departments|
|800 Series or non-numbered courses:||Noncredit or Continuing Education Units issued. (Academic credit and letter grade not applicable.)|
All credit is offered in quarter-system units. Semester equivalents are:
|Semester:||2/3||1||1 1/3||2||2 2/3||3 1/3|
Some courses bear the designation "credit approval pending" after the X-number listed under the course title. When this catalog went to press, these courses were in the review process leading to approval for academic credit.
Continuing Education Units (CEUs)
Continuing education units, established by a national task force of educational associations, are intended for students who need to document hours of study for employers, relicensing agencies, or associations. One CEU is awarded for each 10 hours of contact participation. Because CEUs reflect contact time, grading may not be offered in some courses with a CEU option.
Certificates with Honors are granted to individuals who complete their certificate programs with all A- grades and above.
Instructors assign grades on the basis of a student’s performance on the activities outlined in their course syllabi. Grades are available online through the student portal, no later than one month after a course ends.
|Grade||Value Range||Point Value|
|A||93 - 100||4.0|
|A-||90 - 92||3.7|
|B+||88 - 89||3.3|
|B||83 - 87||3.0|
|B-||80 - 82||2.7|
|C+||78 - 79||2.3|
|C||73 - 77||2.0|
|C-||70 - 72||1.7|
|D+||68 - 69||1.3|
|D||63 - 67||1.0|
|D-||60 - 62||0.7|
|F||0 - 59||0.0|
Withdrawal – Does not affect your academic standing
Credit or Pass – Equivalent to a grade of “C” or higher
No Credit or Not Pass – Did not fulfill course requirements
Incomplete – Course to be finished within one quarter
When students enroll, letter grading is the default. The Credit/No Credit option is available only to students in good academic standing. Requests for Credit/No Credit must be submitted by filling out the Alternative Grade Request Form before the last day of the course.
Certificate and Specialization Requirements
Please note that only letter grades of C or higher may be applied to a certificate or specialization. Students in most employer- and government-sponsored payment programs, such as workforce development and international students on F-1 visas, need to maintain a B average to attain a certificate. Personal Financial Planning students have additional grade requirements for individual courses to attain a certificate.
Student Responsibility: Completing Program Requirements
It is the student's responsibility to ensure that the requirements for completion of a certificate or specialization are met. Both the course selection and successful completion of the requirements rest with the student.
An incomplete grade may be approved for students who are unable to complete a course within the prescribed time due to unforeseen extenuating circumstances beyond the student’s control. If approved, the instructor and student will agree upon the terms of the incomplete, including the specific work required. PLEASE NOTE: All work must be completed offline, access to Canvas will not be extended. Student is responsible for submitting the remainder of their coursework for grading. Once the necessary work has been submitted and graded, the “I” will be changed to the appropriate grade. If the work is not received, the “I” grade will default to an “F” grade. All course work must be completed within three months after the course end date.
Changes to a final, recorded course grade can only be made when there is evidence of a clerical or procedural error and never on the basis of re-examination or completion of additional work.
GRADE GRIEVANCE PROCESS
Contact the Instructor
For grade grievances students must first contact their instructor either directly or through the Online Classroom within 30 days of grade being posted.
Submit a request to the Academic Review Committee
If a satisfactory resolution is not reached with the instructor, submit your grievance to the Academic Review Committee (ARC) by filling out an Exception to Policy Request Form. ARC will review your written grievance and discuss it with the instructor and the Program Directors.
Appeal to the dean
In cases where a student is not satisfied with the ARC decision, the final level of appeal at UCSC Extension is the Office of the Dean. The Dean will personally review the case and recommend a resolution. The Dean will write a final statement of resolution, sending a copy to the Student, and all applicable parties. The Dean will record the final determination with the Office of the Registrar.
All official grievances should include:
Documentation pertaining to your request, including dates, times, expectations, correspondence with the instructor.
Resolution/remedy you hope to achieve with the grievance.
You will receive a copy of this formal resolution via email 5-10 business days after all needed information is submitted.
For more information, including the formal grade appeals policy and process, email firstname.lastname@example.org.