Policies

Grading and Credits Policy

Academic Credit and Course Numbering

The following information can be located under each course title in the catalog: the academic number (usually preceded by the letter X), the discipline in which credit is granted, and the quarter-unit value of the course.

 

Course numbers are classified as follows

1-99: Lower division
100-199: Upper division
200-299: Graduate division
300-399: Professional courses in Education
400-499: Professional courses in other departments
800 Series or non-numbered courses: Noncredit or Continuing Education Units issued. (Academic credit and letter grade not applicable.)

 

All credit is offered in quarter-system units. Semester equivalents are:

Quarter: 1 1 1/2 2 3 4 5
Semester: 2/3 1 1 1/3 2 2 2/3 3 1/3

Some courses bear the designation "credit approval pending" after the X-number listed under the course title. When this catalog went to press, these courses were in the review process leading to approval for academic credit.

Continuing Education Units (CEUS)

Continuing Education Units were established by a national task force of educational associations and are intended for use where employers, relicensing agencies, or others require a specified number of hours of study, and noncredit study is acceptable for fulfillment of those requirements. One CEU is awarded for each 10 hours of contact partici pation. Because CEUs are related to contact time, grading is not appropriate.

Grades

Instructors assign grades on the basis of a student’s performance on the activities outlined in their course syllabi. Grades are available online through the student portal, no later than one month after a course ends.

           Grade Value Range Point Value
  A 93 - 100 4.0
  A- 90 - 92 3.7
  B+ 88 - 89 3.3
  B 83 - 87 3.0
  B- 80 - 82 2.7
  C+ 78 - 79 2.3
  C 73 - 77 2.0
  C- 70 - 72 1.7
  D+ 68 - 69 1.3
  D 63 - 67 1.0
  D- 60 - 62 0.7
  F   0 - 59 0.0

Other Grades:

W – Withdrawal
Credit – Equivalent to a grade of “D” or higher
No Credit – Did not fulfill course requirements
Incomplete – Course to be finished within 1 quarter

Grading Options

When students enroll, letter grading is the default. The Credit/No Credit option is available only to students in good academic standing. Requests for Credit/No Credit must be submitted by filling out the Alternative Grade Request Form before the last day of the course. Please note that only letter grades of C- or higher are permitted to be applicable to a certificate, and for most employer or government sponsored (WIOA, etc.) payment programs.

Incomplete Grades

An incomplete grade may be approved for students who are unable to complete a course within the prescribed time due to unforeseen extenuating circumstances beyond the student’s control. If approved, the instructor and student will agree upon the terms of the incomplete, including the specific work required. PLEASE NOTE: All work must be completed offline, access to Canvas will not be extended. Student is responsible for submitting the remainder of their coursework for grading. Once the necessary work has been submitted and graded, the “I” will be changed to the appropriate grade. If the work is not received, the “I” grade will default to an “F” grade. All course work must be completed within three months after the course end date.

Grade Changes

Changes to a final, recorded course grade can only be made when there is evidence of a clerical or procedural error and never on the basis of re-examination or completion of additional work.

GRADE GRIEVANCE PROCESS

  1. Contact the instructor: For grade grievances students must first contact their instructor either directly or through the Online Classroom within 30 days of grade being posted.

  2. Submit a request to the Academic Review Committee: If a satisfactory resolution is not reached with the instructor, submit your grievance to the Academic Review Committee (ARC) by filling out an Exception to Policy Request Form. ARC will review your written grievance and discuss it with the instructor and the Program Directors.

  3. Appeal to the dean: In cases where a student is not satisfied with the ARC decision, the final level of appeal at UCSC Extension is the Office of the Dean. The Dean will personally review the case and recommend a resolution. The Dean will write a final statement of resolution, sending a copy to the Student, and all applicable parties. The Dean will record the final determination with the Office of the Registrar.

Note: All official grievances should include:

  1. Documentation pertaining to your request, including dates, times, expectations, correspondence with the instructor.

  2. Resolution/remedy you hope to achieve with the grievance

You will receive a copy of this formal resolution via email 5-10 business days after all needed information is submitted.

For more information, including the formal grade appeals policy and process, email extensiongrades@ucsc.edu.