Student Records Policies

Privacy of Student Records

UCSC Extension's Registrar is responsible for maintaining Extension's student records. Any questions regarding records should be addressed to the Registrar’s Office in writing, at 2505 Augustine Drive, Suite 100, Santa Clara CA 95054.

Policies governing the disclosure of information from student records, specifically the Federal Family Educational Rights and Privacy Act of 1974 and the University of California Policies Applying to the Disclosure of Information from Student Records, are available at our office in Santa Clara. The full text of the federal law is available at the Student Affairs Office, located at 245 Hahn Student Services on the UCSC Campus, (831) 459-4446.

Retention of Student Records

Retention Policy
The Records Office maintains a permanent record of academic work completed by each student. Support documents for the academic record are kept for one year.

We strongly advise that you carefully review your academic record quarterly. Discrepancies in your academic record should be reported to the Records Office immediately. After one year, it is assumed that you accept the accuracy of your academic record, and supporting source documents may be destroyed.

Social Security Number Policies

The University of California, Extension, is required by federal law to request your SSN and report your SSN and other pertinent information to the Internal Revenue Service pursuant to the reporting requirements imposed by the Taxpayer Relief Act of 1997. The University also will use the SSN you provide to verify your identity. This notification is provided to you as required by the Federal Privacy Act of 1974.

Student Services